Summer Exchange (4-week Training Camp) 2017

EE Summer Camp 2017

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Introduction

Aims

With an aim to elevate its undergraduate students' international exposure, the Department of Electronic Engineering of City University of Hong Kong (CityU-EE) is organizing a 4-week student exchange summer camp with our partner universities. Through activities such as technical workshops, hands-on trainings, seminars and talks, company visits, mini-projects and presentations, etc. at host institution, students are expected to gain certain technical know-how relevant to their major studies during their summer vacation. In addition, the summer camp would provide an unforgettable cultural experience to all participating students as well as a chance to understand more about the world and themselves.

Partner Universities

We have lined up with the following partner universities for the summer programme by exchanging our undergraduate students for undertaking a 4-week training at each other’s campus.
2017 Host Institutions

  • Dankook University (DKU), South Korea
    檀國大學
  • National Cheng Kung University (NCKU) , Taiwan
    國立成功大學
  • Nanjing University of Science and Technology (NUST), China
    南京理工大學
  • University of Hradec Kralove (UHK), Czech Republic
  • Chengdu College of University of Electronic Science and Technology of China (UESTC)
    電子科技大學成都學院
  • University of Limoges, France (UL)

Outgoing CityU Students

Camp Schedule and Host Universities

Host University Location/ Country Camp Schedule Accommodation
Check-in/ Check-out
Details
DKU Seoul/Gyeonggi-do, Korea 10/7 - 3/8 8 July / 4 Aug PDF(1) , PDF(2)
NCKU Tainan, Taiwan 10/7 - 7/8 7 July / 9 Aug PDF(1) , PDF(2)
NUST Nanjing, China 3/7 - 28/7 2 July / 29 July PDF(1) , PDF(2)
UHK Hradec Kralove, Czech Republic 29/6 - 31/7 29 June / 1 Aug PDF(1) , PDF(2)
UESTC Chengdu, China 3/7 - 29/7 3 July / 30 July PDF(1) , PDF(2)
UL Limoges, France 1/6 - 15/7   PDF

Remark: Host universities reserve the right to adjust the quota according to the actual situation until the placement is finalized and announced. Thus all information is provided "as is" without warranty of any kind and is subject to change without notice.

Training Content

Technical Topic of Workshops/ Training
Topics are to be decided and announced by the host university. Course schedule and relevant information will be uploaded onto this webpage once available. Students may refer to previous cohorts for reference.


Company Visit, Outing & Seminar Talk
Company visits to industry are organized for understanding the real-life environment about the management and organization, and trading practices of companies in the hosting countries/ areas. Outings and cultural activities may also be arranged by some host universities.

Course Exemption upon Completion of Summer Exchange

Assessment scheme, such as group presentation, written reports, attendance requirement, is designed by host universities. Upon successful completion of the summer programme by obtaining a pass grade in all required course(s) and fulfilling the attendance requirement, students may apply for credit transfer for a 3-credit-unit GE course, namely GE1331 Problem Solving Made Easy, under Distributional Area 3 (Science and Technology). Students are also required to submit reflective journals to the General Office upon their return to Hong Kong. Transcript of study issued by host universities will be disseminated by General Office.

Eligibility, Screening Criteria and Places Allocation

Eligibility

Applications will be considered from those who meet the following requirements:

  • EE undergraduate student; and
  • No intention of change of home major; and
  • CGPA of not less than 2.5 in Semester B, 2015/16; and
  • No required/pre-enrolled courses (e.g. MA2001) to take during summer; and
  • No engagement in any parts under Engineering Training II (EE4092/ EE4095/ EE4099) that lead to seemingly possible time clash with the summer exchange, namely Industrial Placement Scheme, Industrial Attachment Scheme, or Overseas Internship Scheme; and
  • No commitment in graduating in 2016 Semester B (i.e. Final year students may apply for graduation in 2016 Summer Semester instead) ; and
  • No overseas participation in EE Summer Exchange 2014 and 2015; and
  • Fulfillment of the English language requirements (such as HKDSE L4, IELTS 6.5, Grade C or above in GE1401, GE2410, EN2271) for exchange programme listed out by GSO. Below is the extracted information.

Extracted information from GSO webpage regarding English Language Requirement

Students who wish to participate in the Student Exchange Programme must meet one of the following minimum requirements set by the University, unless you are seeking entry to a programme conducted in Chinese language at a partner institution in the Mainland China or Taiwan:

  1. A minimum TOEFL score of 79 (iBT) or 550 (paper-based test)
  2. A minimum IELTS overall band score of 6.5
  3. Grade C or above in one of the following subjects:
    • HKALE AS Use of English
    • HKALE English Literature
    • GCEAL English Literature (or grade B GCSE English Language)
    • An English course approved by the Senate for fulfilling the University language requirement, or
  4. Level 4 of HKDSE English Language
  5. Any other equivalent English proficiency result, including a minimum of 1650 on SATI or International Baccalaureate Diploma with an overall minimum score of 28.

Screening Criteria

Students need to indicate their choice of preferences on the host institution in their application. Identified students may be invited for a selection interview/ individual consultation session, and the general selection criteria are as follows:

  1. Good academic and disciplinary standing
  2. Punctual submission of all required documents and payments
  3. Good communication skills & a strong sense of responsibility
  4. Outgoing personality and eagerness to learn from a different culture

Places Allocation

Number of places is subject to availability of quotas allocated by host universities. Suitable students will be ranked by their CGPA of semester A and allocated the most preferred place of their personal choice. Successful applicants whose CGPA do not meet the minimum requirement of 2.5 in Semester B may be disqualified from applying for student exchange fund or participating in summer exchange.

Application

Application Procedure

The procedure for applying to the Summer Exchange is as follows:

  1. To find out background of the host universities, research your preferred summer camp locations.
  2. Seek advice from your parents/ family on financial support and your study plan.
  3. Sign up through on-line registration.
  4. Wait for emails regarding the acknowledgement and/or notice of invitation for interview/ consultation session from General Office.
  5. Make payment for deposit and air-ticket purchase and submit relevant document to confirm your acceptance of the invitation to offer.
  6. Receive your acceptance letter from the host university, which is a confirmation of the official offer.
  7. Apply for student visa/ entry-permit, if necessary.
  8. Attend the Pre-departure Briefing.

Application Timeline

Key Date First Round Second Round
Application Opens Sem B week 1 Sem B week 7

Application Ends

Sem B week 6

Sem B week 10

Interview

Sem B week 6 – 7

Sem B week 11

Announcement of Placement

Sem B week 7- 8  

Sem B week 12

**Deadline of Acceptance of Offer

Sem B week 9

Sem B week 13

# Pre-departure Briefing & Summer Camp Orientation Week

17 May 2017 (Wed) pm, 19 June 2017 Monday pm & 26 June 2017 – 30 June 2017 (Monday – Friday)

Remarks:
** Acceptance of Offer
Students will be required to pay a deposit as caution money to confirm their acceptance of offer.

Failure to confirm the acceptance of offer will lead to elimination from the offer list, and the place will be offered to someone on the waiting list.
# Pre-departure briefing & summer camp orientation week
It is compulsory for all participants. Students should make themselves available for all specified dates.

Fees & Payment


Caution Money

Caution money is to secure students’ attention to the rationale and certain funding principles of the summer programme. It will be collected upon acceptance of offer as a deposit to cover part of the accommodation fee and make good any outstanding debts to the University/host university incurred in. A full amount, or the sum less any deductions made for outstanding debts, shall be refunded upon satisfactory completion of the summer programme.

Overseas Travel and Living Allowance

Successful applicant may apply for Student Exchange Fund (SEF) operated under GSO as an allowance on traveling and overseas living expenses.

Accommodation and Programme Fee

Both accommodation fee and programme fee will be waived given that students are obliged to complete the whole summer programme by obtaining a pass grade in all required course(s) and fulfilling the attendance requirements. Meanwhile, students are responsible for all other expenses on airfare, insurance, food, sightseeing and living items, etc.

Accommodation will be arranged by host institutions. On-campus accommodation is up to availability and is not guaranteed. The set-up and housing costs, such as electricity & gas, laundry, internet & phone, vary from university to university. You need to have a realistic plan on the amount of money that you will have to spend.

Airfare

Department would make an attempt to purchase group flight tickets (with both itinerary of arrival and departure fixed) at a more favorable rate for students. Students are required to settle full payment of the airfare once the reservation is successful.

Travel & Medical Insurance

All students are required to purchase travel and medical insurance coverage for the entire period of staying abroad. You must enroll in any mandatory insurance plan designated by your host university. If no such plan is provided, you should obtain a travel and medical insurance policy from a licensed insurer and submit a proof of purchase to Department before your departure.

Your insurance policy should cover:
  1. Medical expenses (accidents and sickness)
  2. Hospitalization
  3. Personal accidents
  4. Emergency medical evacuation/repatriation
  5. Loss of luggage and personal belongings
  6. Flight delay
  7. Personal liability

Retain all receipts and documents relating to any insurance claim you might wish to make, and be prepared to provide them to the insurer.

Pre-departure Checklist (Packing for Departure)

Once you receive a letter of acceptance from the host university, you can start preparing for your exciting summer. Below is a checklist that helps students remember the many steps required in preparing for their international experience.

Arrival / Departure

Check with airline the free weight limit of baggage and restrictions before packing.
Bring your air ticket (or print out your e-ticket)
Obtain a student visa or other document for country of study
Make sure you have a passport that is valid for 6 months beyond the planned return date or your Mainland Travel Permit for Hong Kong and Macau Residents is valid
Bring the original Letter of Acceptance or Confirmation of Enrolment
Bring your CityU Student Identity Card and Hong Kong Identity Card if appropriate
An address in the language of host country, emergency contacts and travel instructions to your final destination

Money

Some currency for your initial expenses
Arrange traveler’s cheques or bank draft to transfer your funds to a financial institution in the country of destination.
Documentary evidence that you have enough money while studying
Arrange for emergency funds
Take a credit card with you and keep it safe

Health and Insurance

Purchase adequate health and accident insurance and submit proof to department before departure
Carry enough prescription medication to last the summer camp. Plus a letter from your doctor explaining what they are
A list of what you are carrying in your luggage in case you have to make an insurance claim
Contingency contact of the insurance
Bring a copy of your insurance policy with you and leave the original with your family.

Safety Profile: Emergency Contacts

1

駐大韓民國大使館
EMBASSY OF THE PEOPLE'S REPUBLIC OF CHINA IN THE REPUBLIC OF KOREA

大韓民國漢城特別市鐘路區孝子洞54番
54 HYOJA-DONG, JONGNO-GU, SEOUL, THE REPUBLIC OF KOREA
chinaemb_kr@mfa.gov.cn
http://kr.chineseembassy.org  

 

EMBASSY OF THE PEOPLE'S REPUBLIC OF CHINA IN THE CZECH REPUBLIC

Ambassador: Ms. Ma Keqing
Address: Pelleova 18, 16000 Praha, 6-Bubenec, Prague, Czech Republic
Tel: +420-233028800
Fax: +420-233028880
Office Hours: 08:00-12:00, 13:30-17:00, Monday-Friday (except holidays)
Email: recepcechina@seznam.cz

2

香港政府一站通
GovHK

遺失身份證及香港特區旅行證件應怎麼辦?
http://www.gov.hk/tc/residents/immigration/tips/loseid.htm
3

Hong Kong Immigration Department

協助在外香港居民小組 24-hour Emergency Hotline
(852) 1868
4

CityU 24-hour Campus Security

(852) 3442 8888
5 EE Department Enquiries

9am – 6pm    (852) 3442 7740

6 Local Emergency Numbers

Korea
Fire & Ambulance – 119;  Police – 112

Taiwan
Fire & Ambulance – 119; Police – 110

Czech Republic
General emergency: 112; Ambulance: 155; Police: 158

7 Your own Insurance Please check and keep the SOS hotline with you all the time.

Safety Guidelines & Recommendations for Outbound Students

(source: adapted from http://www.cityu.edu.hk/gso/oes_safetyguide.htm)

1

Read and carefully consider all pre-departure and orientation materials provided by CityU (such as from GSO) and your host institution that relate to safety, health, legal and/or other aspects.

2

Consult your doctor about your plans to manage your health condition overseas when necessary. Consider your physical and mental fitness and other personal circumstances before registering for and participating in any activities.

3

Provide to the University and your host institution any information that you feel necessary to ensure a safe and healthy exchange study experience.

4

Inform your parents and anyone else who may need to know about your participation in the student exchange. Purchase a local cell phone number. Provide them with emergency contact information and keep in contact with them on a regular basis.

5

Learn about local weather conditions, dietary habits and anything else that might have an impact on your health or safety when making daily choices and decisions.  Promptly and politely express any health or safety concerns to an appropriate person.

6

Be responsible for your own decisions and actions. Obey the regulations of your host institution and the laws of your host country and be respectful of local customs.

7

Keep the appropriate staff at your host institution informed of your whereabouts and let them know if you encounter a problem.  

8

Avoid travel to any location where travel may be dangerous.

9

Keep the emergency contacts with you all the time.  Be prepared to have access to additional funds in case of an emergency.

10

Share your difficulties and problems with your peers and seek help from the appropriate staff at your host institution and/or home department when necessary.

11

Follow all guidelines and instructions given by GSO that are applicable.   

Incoming Students to Hong Kong

2017 Camp Schedule @CityU-EE

The Summer Training Camp to be held in CityU will be scheduled for 3 July – 31 July 2017.

Application

No direct application will be accepted from overseas students. Application is only limited to a specified group of students of our partner institutions.

Training Content

Technical Topics for Workshops/ Training

Two topics to be involved with each one spanning two weeks:

Topic 1 Basic Mini Robotic Car and Programming
Topic 2 Basic App Programming for Bluetooth Motion Control

Company Visit & Seminar Talk

Weekly company visits and seminar talks will be arranged with an aim to provide visiting students with knowledge in the obligations, roles and professional conduct of an engineer in a modern society. Eminent professionals are invited to deliver talks achieving the aims. Company visits to industry are organized for understanding the real-life environment about the management and organization, and trading practices of companies in the hosting countries/ areas.

Oral Presentation

Group Presentation is a requirement scheduled at the end of the summer camp for students to conclude and present what they have learned not only on technical skills and knowledge, but also on out-of-classroom aspects such as cultural difference, people they met, learning experience, etc.

Academic Talk

Academic Talk will be delivered in a relaxing atmosphere once a week for the first 3 weeks to give students a brief introduction of the latest research and technology development in the field.

Visa Application to Hong Kong

When we receive your information from your home institution, we will issue you a letter of acceptance for the Summer Training Camp. For applying for an entry permit to Hong Kong, you should study and follow the application procedures provided on the webpage of CityU's Global Services Office (GSO).

Campus Location and Accommodation

Campus Location

The Mass Transit Railway (MTR) is one of the most convenient means of public transport in Hong Kong. CityU is located right next to Kowloon Tong MTR Station.

Getting to CityU- From Hong Kong International Airport

Please download reference materials at Quick Links.

  • By Mass Transit Railway (MTR) – take the MTR from the Airport Station to Kowloon Tong Station, where CityU is located. You will need to change the line at Tsing Yi, Lai King, and Prince Edward stations. It will cost you less than HK$80 and take you about 45 minutes. Please visit the website of MTR to check the exact route and fare.
  • By taxi – it will take 25-30 minutes and cost about HK$240 to get to CityU. There will have an extra charge for each piece of luggage and toll fees for crossing bridges or tunnels. Ask the taxi driver to take you to Student Residence of City University of Hong Kong, 22 Cornwall Street (intersection of Cornwall Street and Tat Chee Avenue), Kowloon Tong. 九龍塘 歌和老街22 香港城市大學 學生宿舍 (歌和老街和達之路交界). When you get out of the taxi, you are in front of the Student Residence Office.
  • By City Bus – take the (Airport) City Bus No. E22 (Direction: AsiaWorld Expo --> Lam Tin (North). It costs about HKD$18 (Octopus Card is applicable) and will take you about 1 hour 15 minutes or more, depending on the road traffic condition. Get off at:  Shek Kip Mei Park, Conwall Street (石硤尾公園, 歌和老街).  The Student Residence at Cornwall Street is just beside the bus stop. The bus operates between 0530 and 0000.

Getting to CityU - From Hung Hom Railway Station

  • By MTR – take the East Rail Line at Hung Hom Station and get off at Kowloon Tong Station (just two stops away: Hung Hom – Mongkok – Kowloon Tong). Please visit the website of MTR for more details.
  • By Taxi – it will cost about HK$50. There will have an extra charge for each piece of luggage

Accommodation

On-campus accommodation will be reserved for all participating students for the period of summer camp. Students will be allowed to stay at the dormitory within the length of permitted stay specified on the Student Visa. Students should arrive in Hong Kong at least 1 working day before commmencement. Students will be notified of the detailed arrangement after the placement is confirmed.

Room allocation will be pre-arranged by Student Residence Office. Students may check in at any time of a day. If the Student Residence Office (SRO) is closed, the 24-hour Security will handle the registration and allow students to move into the rooms that have been reserved for them. Please study the “Handbook for Residents” published by SRO for more information.

Travel and Medical Insurance

Students are required to have suitable and adequate insurance for the entire period of their study at CityU in Hong Kong. Before coming to CityU, you should purchase an insurance plicy whose coverage includes, but is not limited to, travel, personal accidents, medical expenses, hospitalization and emergency evacuation/ repatriation. Noted that specialized healthcare is costly in Hong Kong, so you are strongly advised to secure health insurance that covers the entire period of your stay here. Please refer to and follow the advice provided by CityU’s Global Services Office (GSO).

Certificate, Credit Transfer & Exemption

You should consult your home institution for the possibility and arrangements of credit transfer or course exemption. A certificate of attendance and a performance report will be issued to students who have completed the training camp.

Pre-arrival Information

Safety

  • Although Hong Kong is comparatively a safe city, it is always in your best interest to stay vigilant and safeguard your personal well-being at all times.
  • Hong Kong is left-hand traffic in driving. Always remember to check the traffic on your right hand side and then the left before crossing the road.
  • In the event of an emergency, call 999 for help (police, fire, ambulance)

Weather/ Climate

Hong Kong’s summer is hot and humid, with an average temperature range of 28°C – 35°C and humidity of about 90%.

Electricity

The standard electrical voltage in Hong Kong is 220 volts AC, 50Hz. The majority of electrical sockets take a three-pronged plug. Transformers and adaptors for electrical / electronic devices can be purchased in Hong Kong.

Smoking

  • Smoking is prohibited in most indoor areas, including the university campus and its buildings.
  • Some outdoor and public areas are designated as statutory no smoking areas, such as public beaches, swimming pools, public transport facilities and escalators.
  • Any person who smokes or carries a lighted tobacco product in the prohibited area commits an offence and is liable on summary conviction to a maximum fine of HK$5,000.

Octopus Card

Octopus is an electronic stored-value card that can be accepted by most public transport including MTR, buses, minibuses and ferries. It can also used in CityU’s campus catering outlets as well as most convenience stores, supermarkets and some fast food restaurants in Hong Kong.

Communication

Local calls are free from private landlines, and cost HK$1 per five minutes from public telephones. Alternatively, you can use your own mobile phone in Hong Kong if it supports the GSM 900/1800, CDMA2000 and WCDMA frequency bands (note that the GSM 1900 does not work in Hong Kong).

Estimated Cost of Living

The estimated cost of living given below is for reference. The actual cost may vary among individuals.

Expenditure Monthly cost (HK$)
Food 3,000
Local transport 300
Personal expenditure (e.g. medical expenses,
telephone bills and laundry)
900
Sightseeing 300 – 1,500
Total 4,500 or above

Pre-departure Checklist

Once you receive a letter of acceptance from us, you can start preparing for your exciting summer in Hong Kong. Below is a checklist that helps students remember the many steps required in preparing for their international experience.

Arrival / Departure

Apply for a student visa/ entry permit to Hong Kong
Check with airline the free weight limit of baggage and restrictions before packing.
Make your travel arrangements
Obtain a student visa or other document for country of study
Make sure you have a passport that is valid for 6 months beyond the planned return date
Bring Letter of Acceptance issued by CityU (You may be asked to present this letter for inspection upon entry to Hong Kong)
Attach your student visa/ entry permit to your passport or Exit-entry Permit for Travelling to and from Hong Kong and Macao (來往港澳通行證) before travelling to Hong Kong
Bring our Student Identity Card
An address, useful telephone numbers and travel instructions to your final destination

Money

Some currency
Arrange traveler’s cheques or bank draft to transfer your funds to a financial institution in the country of destination.
Documentary evidence that you have enough money while studying
Arrange for emergency funds

Health and Insurance

Arrange an insurance policy inclusive of travel and health insurance that will cover the entire period of your stay in Hong Kong
Carry enough prescription medication to last the summer camp. Plus a letter from your doctor explaining what they are
A list of what you are carrying in your luggage in case you have to make an insurance claim
Contingency contact of the insurance
Bring a copy of your insurance policy with you and leave the original with your family.

Hot News

Information Sessions

Date: 24 Jan 2017, Tue 26 Jan 2017, Thu
Time: 3:00pm – 4:30pm 10:30am – 12:00nn
Venue:

Innovation Centre, or G6302, AC1 (tbc)

Innovation Centre, or G6302, AC1 (tbc)

Pre-departure Briefing

Date:

17 May 2017, Wed

19 June 2017, Mon

Time

2:30pm – 5:30pm

2:30pm – 5:30pm

Venue:

tbc

tbc

Announcement of Placement

The offers below are tentatively given by EE, which are subject to change based on decision of the host universities. Offers will not be finalized and confirmed until students receive a final confirmation from respective host universities.

  • EE Summer Exchange Offer List [PDF]
  • Reply Slip on Acceptance of Offer [PDF]
  • Notice to Students regarding Acceptance of Offer [PDF]
  • Inbound Flight Special Arrangement Consent Form [PDF]

Quick Links

Application for outbound exchange (CityU-EE students only)

Please click here for online application.

Pre-departure Briefing Materials

  • Travel Memory Album Template [File]
  • Sharing Article Template [File]
  • Accomplishment Journal Template [File]
  • Briefing powerpoint slides [PDF]

How to get to CityU from the airport?

  • Address Label for Taxi Driver [PDF]
  • MTR Route [PDF]
  • Bus Route [PDF]
  • Student Residence Location Map [PDF]

Contact Us

For enquiries, please email Miss Angela Fok at cyfok2@cityu.edu.hk.

Photo Album

 

Last Updated : 19 Jun 2017